Explanation
This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Parr Public Safety Equipment Inc for the up fitting of seventy-five (75) Crown Victoria Police Interceptors on behalf of the Division of Police. Ordinance 0925-2012, which passed May 7, 2012, authorized the purchase of such vehicles. The Public Safety Department, Communications Division will oversee the installation of equipment in these Police vehicles.
The upfitting of these vehicles will include the installation of lighting components, light bars, cameras, and communication infrastructure so they will be ready to be deployed into service. Because of the complexity of the service for the "upfitting" it was determined that an "Request For Information" (RFI) process be used to select a vendor related to several key factors for an award and they were: the vendor must have certified installers for the Panasonic Arbitrator & Brite Computer Console system, full service warranty services upon immediate notification (within a 2-4 hour window), previous experience with installations for the similar equipment, and be able to guarantee delivery of at least eight cruisers per week, once all the "parts & pieces" were in for the "upfits". After publishing the RFI on the city's Vendor Services website, three vendors responded indicating their willingness to submit competitive bids. After a panel from Fleet Management, Support Services, and Purchasing conducted interviews with all three, Fleet Management and Support Services determined that Parr Public Safety Equipment Inc was the only vendor capable of providing the services within the parameters desired, thereby receiving the contract for these services.
Emergency action is requested to allow the upfitting of the new cruisers and their deployment into service as soon as possible thereby removing older, high maintenance vehicles.
Contract compliance number: 201619573 ...
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