Explanation
BACKGROUND: This ordinance authorizes the option to purchase Wood Utility Poles for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract will be through December 31, 2012 with the option to extend three additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004142. The Purchasing Office opened formal bids onNovember 3, 2011. These items are to provide Wood Utility Poles for use in new pole installations and maintenance for day-to-day operations.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004142). Twenty seven bids were solicited (MAJ: 26; F1: 1); Five 5 (MAJ: 5) bids were received.
The companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of two contracts to the lowest, responsive, responsible and best bidders:
Brown Wood Preserving Company, CC#610974083, exp. March 23, 2012
McFarland Cascade Holdings, Inc. CC#911277142, exp. March 30, 2012
Total Estimated Annual Expenditure: $80,000.00
This ordinance is being submitted as an emergency because without emergency action this hardware will not be available to install electric poles and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Wood Utility Poles from McFarland Cascade Holdings, Inc. and Brown Wood Preserving Company to authorize the expenditure of two dollar to establish contracts from the Mail, Prin...
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