City of Columbus - File #: 1851-2008

• File #: 1851-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/12/2008
• In control: Safety Committee
• On agenda: 12/1/2008
• Final action: 12/3/2008
• Title: To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Smith Roofing, Ltd. for the renovation of the roof at Fire Station No. 24, 1585 Morse Road; to authorize the expenditure of $135,377.00 from the Safety Voted Bond Fund; and to declare an emergency. ($135,377.00)

Date	Ver.	Action By	Action	Result
12/3/2008	1	CITY CLERK	Attest
12/2/2008	1	MAYOR	Signed
12/1/2008	1	Columbus City Council	Approved	Pass
12/1/2008	1	COUNCIL PRESIDENT	Signed
11/19/2008	1	Finance Drafter	Sent for Approval
11/19/2008	1	Finance Drafter	Sent to Clerk's Office for Council
11/19/2008	1	CITY ATTORNEY	Reviewed and Approved
11/18/2008	1	ODI DIRECTOR	Reviewed and Approved
11/17/2008	1	Finance Drafter	Sent for Approval
11/17/2008	1	CITY AUDITOR	Reviewed and Approved
11/17/2008	1	Auditor Reviewer	Reviewed and Approved
11/17/2008	1	EBOCO Reviewer	Sent for Approval
11/17/2008	1	Finance Reviewer	Reviewed and Approved
11/14/2008	1	Finance Drafter	Sent for Approval
11/14/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/14/2008	1	Finance Reviewer	Reviewed and Approved
11/14/2008	1	Finance Reviewer	Reviewed and Approved
11/13/2008	1	SAFETY DIRECTOR	Reviewed and Approved
11/12/2008	1	Finance Drafter	Sent for Approval
11/12/2008	1	Finance Drafter	Sent for Approval
11/12/2008	1	Finance Reviewer	Reviewed and Approved
11/12/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Smith Roofing, Ltd. for renovation of the roof at Fire Station No. 24, 1585 Morse Road. The current roof is an EPDM (ethylene propylene diene terpolymer) roof and is the last EPDM roof to be replaced by the Division of Fire. The current roof is approximately ten years old, the maximum life expectancy of an EPDM roof. The current roof is deteriorating and leaking and cannot be repaired. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The contractor has sixty (60) days upon notification of the award of the contract to complete the project. The roof will include a two (2) year workmanship guarantee from the contractor and a thirty (30) year workmanship and material guarantee from the manufacturer.

Formal bids were solicited and four companies submitted bids on October 7, 2008 as follows: (+2 MBE, 0 FBE, 0 MBR)

+Smith Roofing, Ltd. $135,377.00
General Maintenance & Engineering Co. $153,993.00
+Field Associates $158,700.00
Harold J. Becker $182,895.00

The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Smith Roofing, Ltd.

Emergency action is requested so that the contractor will be able to complete this project during good weather.

Smith Roofing, Ltd. Contract Compliance Number 31-1422838 expiration date 6/14/2009.

Fiscal Impact: The amount of this contract is $135,377.00. The Division of Fire will provide funding for this project through the Safety Voted Bond Fund.

Title

To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Smith Roofing, Ltd. for the renovation of the roof at Fire Station No. 24, 1585 Morse Ro...