City of Columbus - File #: 1708-2007

• File #: 1708-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/17/2007
• In control: Utilities Committee
• On agenda: 11/19/2007
• Final action: 11/21/2007
• Title: To authorize the Director of Finance and Management to establish a Purchase Order with Ermco to cover the additional cost of transformers for the Division of Power and Water (Power); to authorize the transfer and expenditure of $31,097.08 within the Voted Street Lighting and Electricity Distribution Improvement Fund; to amend the 2007 Capital Improvements Budget; and to declare an emergency. ($31,097.08)

Date	Ver.	Action By	Action	Result
11/21/2007	1	CITY CLERK	Attest
11/20/2007	1	MAYOR	Signed
11/19/2007	1	Columbus City Council	Approved	Pass
11/19/2007	1	COUNCIL PRESIDENT PRO-TEM	Signed
11/9/2007	1	Utilities Drafter	Sent for Approval
11/9/2007	1	CITY ATTORNEY	Reviewed and Approved
11/9/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
11/8/2007	1	ODI DIRECTOR	Reviewed and Approved
11/7/2007	1	EBOCO Reviewer	Sent for Approval
11/6/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/6/2007	1	Utilities Drafter	Sent for Approval
11/5/2007	1	Finance Reviewer	Reviewed and Approved
11/5/2007	1	Finance Reviewer	Reviewed and Approved
10/31/2007	1	Auditor Reviewer	Reviewed and Approved
10/31/2007	1	CITY AUDITOR	Reviewed and Approved
10/31/2007	1	Utilities Drafter	Sent for Approval
10/30/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
10/30/2007	1	Utilities Drafter	Sent for Approval
10/26/2007	1	Utilities Reviewer	Sent for Approval
10/18/2007	1	Utilities Reviewer	Reviewed and Approved
10/18/2007	1	Utilities Reviewer	Reviewed and Approved
10/18/2007	1	Utilities Drafter	Sent for Approval
10/17/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This Ordinance authorizes the Director of Finance and Management to establish a Purchase Order with Ermco to cover the additional cost of transformers for the Division of Power and Water (Power). Purchase Order UL005386 was originally established for $117,346.00 per Universal Term Contract FL002973. This contract stated that any shipments after 11/30/06 would be subject to an escalated price based on their material price index. Their material price index is 29.85%. The Division inadvertently thought this increase applied to orders, rather than actual shipments, after 11/30/06. Therefore, an extra $31,097.08 is due to Ermco.

1. Amount of additional funds to be expended: $31,097.08
Original Contract Amount: $117,346.
Amount of original contract and this modification: $148,443.08

2. Reasons additional goods/services could not be foreseen:
The Division of Power and Water was aware of this escalation clause but believed the increase would be applied to orders placed after 11/30/06, rather than actual shipments after 11/30/06.

3. Reason other procurement processes are not used:
The Division of Power and Water is encumbering funds for the additional $31,097.08 owed Ermco.

4. How cost of modification was determined:
The original contract stated that any shipments after 11/30/06 would be subject to an escalated price of 29.85%.

Contract Compliance Information: 61-0701489, expires 2/1/08, Majority

Emergency Designation: It is requested that this Ordinance be handled in an emergency manner as the Division of Power and Water would like to pay Ermco the overdue balance of $31,097.08 for materials already received.

FISCAL IMPACT: A transfer of funds within the Voted Street Lighting and Electricity Distribution Improvement Fund is necessary. An amendment to the 2007 Capital Improvements Budget is also necessary.


Title

To authorize the Director of Finance and Management to establish a Pur...