City of Columbus - File #: 0837-2011

• File #: 0837-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/20/2011
• Final action: 6/23/2011
• Title: To authorize the Finance and Management Director to enter into contracts for the option to purchase Heavy Duty (HD) Refuse Vehicle Service Repairs and Parts with seventeen separate vendors; to authorize the expenditure of $17.00 to establish the contracts from the Mail, Print Services and UTC Account; to waive the competitive bidding requirements of the City Codes; and to declare an emergency. ($17.00)

Date	Ver.	Action By	Action	Result
6/23/2011	1	CITY CLERK	Attest
6/22/2011	1	MAYOR	Signed
6/20/2011	1	Columbus City Council	Approved	Pass
6/20/2011	1	COUNCIL PRESIDENT	Signed
6/9/2011	1	Finance Drafter	Sent to Clerk's Office for Council
6/8/2011	1	CITY AUDITOR	Reviewed and Approved
6/8/2011	1	Finance Drafter	Sent for Approval
6/8/2011	1	EBOCO Reviewer	Sent for Approval
6/8/2011	1	ODI DIRECTOR	Reviewed and Approved
6/8/2011	1	Finance Drafter	Sent for Approval
6/8/2011	1	CITY ATTORNEY	Reviewed and Approved
6/7/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/7/2011	1	Finance - Purchasing Reviewer	Sent for Approval
6/7/2011	1	Auditor Reviewer	Reviewed and Approved
6/6/2011	1	Finance Reviewer	Reviewed and Approved
6/2/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/25/2011	1	Finance Drafter	Sent for Approval
5/24/2011	1	Finance - Purchasing Drafter	Sent for Approval
5/24/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a UTC contract to purchase Heavy Duty (HD) Refuse Vehicle Service Repairs and Parts for the Division of Fleet Management, the largest user. The term of the proposed option contract would be two (2) years from the date of execution, with the option to extend for two (2) additional years. The Purchasing Office opened formal bids on April 7, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003877). Twelve (12) bids were solicited. Seventeen (17) bids were received. The solicitation requested vendors to provide pricing on Twenty Six (26) line items for the different services and parts required to repair Heavy Duty Refuse Vehicles. It is in the City's best interest to award all line items to all vendors per SA003877 which will allow the Division of Fleet Management to operate in a cost effective manner. The Division of Fleet Management utilizes all the vendors for different services and parts as required for the repair of Heavy Duty Refuse Vehicles. In the next year, the Purchasing Office will work with the Fleet Management Division in an attempt to draft specifications that will allow for competitive awards.

In order for the Division of Fleet Management to utilize all the vendors for the different services and parts, the Department of Finance and Management respectfully requests the waiver of competitive bidding. This legislation waives the competitive bidding requirements of Chapter 329 of the City Code, and allows the award of all items to all vendors that submitted bids on SA003877.

Schodorf Truck Body & Equipment Company, CC#314416487, expires 7/13/12
Frame & Spring Inc, CC#311370086, expires 4/6/13
Flora's Diesel Repair Service Inc, CC#311202449, expires 11/24/11
C.W. Demary Service Inc, CC#310743464, expires 3/21/13
Skinner Diesel Services Inc, CC#311132462, ...