City of Columbus - File #: 1022-2004

• File #: 1022-2004
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 5/28/2004
• In control: Utilities Committee
• On agenda: 6/28/2004
• Final action: 7/1/2004
• Title: To authorize the Director of Public Utilities to modify the contract with Astute, Inc., to purchase additional software licenses for the telephone system, for the Division of Water, to authorize the expenditure of $30,385.00 from Water Systems Operating Fund, and to declare an emergency. ($30,385.00)

Date	Ver.	Action By	Action	Result
7/1/2004	2	MAYOR	Signed
7/1/2004	2	CITY CLERK	Attest
6/28/2004	1	Columbus City Council	Approved	Pass
6/28/2004	2	Columbus City Council	Amended as submitted to the Clerk	Pass
6/28/2004	2	COUNCIL PRESIDENT	Signed
6/18/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
6/17/2004	1	Utilities Drafter	Sent for Approval
6/17/2004	1	CITY ATTORNEY	Reviewed and Approved
6/16/2004	1	ODI DIRECTOR	Reviewed and Approved
6/16/2004	1	Utilities Drafter	Sent for Approval
6/16/2004	1	Auditor Reviewer	Reviewed and Approved
6/16/2004	1	CITY AUDITOR	Reviewed and Approved
6/10/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
6/8/2004	1	Utilities Drafter	Sent for Approval
6/3/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
6/2/2004	1	Utilities Drafter	Sent for Approval
6/2/2004	1	Utilities Drafter	Sent for Approval
5/28/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Water purchased a new telephone system for the Customer Service activities in 2000 from Astute, Inc. We have been very pleased with the system and would like to expand it into other sections. To do so, we need to purchase additional software licenses. Therefore, we would like to modify original contract number FL000623, with Astute, Inc., in order to purchase these licenses. The Contract Compliance Number for Astute, Inc. is 31-1453471. They do not have certified MBE/FBE status.
1. The amount of additional funds needed for this contract is $30,385.00. The original contract was established for $265,601.00. There has been a total of $158,871.00 in modifications. The total cost of the original contract and all modification is $189,256.00 454,857.00.
2. The need for these licenses was not known at the time of the original contract as the phone system was primarily for the Customer Services activities. Because we are pleased with the system and its performance, we would like to expand it to another activity.
3. It would be unreasonable to bid these licenses out to another vendor as we are adding to the current system provided by Astute. The vendor has managed the phone system for the last four years.
4. The cost of these additional software licenses is based on a quote received by Astute, Inc.

It is requested that this Ordinance be handled in an emergency manner, as we are unable to optimize the efficiency of the system without the flexibility of additional licenses.

FISCAL IMPACT: The Division of Water did not allocate any funds for these licenses and in the 2004 Budget. We will reprioritize Object Level One "03" expenditures in order to cover this purchase.

There were no expenditures related to this phone system in 2003.
$110,971.00 was spent in 2002 for an upgrade to the phone system in 2002.



Title

To authorize the Director of Public Utilities to modify the contract with Astute, I...