City of Columbus - File #: 1131-2009

• File #: 1131-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/21/2009
• In control: Administration Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related e-Gov services; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the Capital Improvements Budget; to authorize the expenditure of $62,237.88 from the Information Services Bond Fund; and to declare an emergency. ($62,237.88)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved	Pass
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/6/2009	1	Auditor Reviewer	Reviewed and Approved
10/6/2009	1	CITY AUDITOR	Reviewed and Approved
10/6/2009	1	Technology Drafter	Sent for Approval
10/6/2009	1	CITY ATTORNEY	Reviewed and Approved
10/6/2009	1	Technology Drafter	Sent to Clerk's Office for Council
10/5/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2009	1	Technology Drafter	Sent for Approval
10/2/2009	1	Finance Reviewer	Reviewed and Approved
10/2/2009	1	Finance Reviewer	Reviewed and Approved
9/23/2009	1	ODI DIRECTOR	Reviewed and Approved
9/23/2009	1	Technology Drafter	Sent for Approval
9/22/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/22/2009	1	Technology Drafter	Sent for Approval
9/22/2009	1	EBOCO Reviewer	Reviewed and Approved
9/18/2009	1	Technology Drafter	Sent for Approval
9/16/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
9/8/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to increase funding to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and " e-Gov " services. While performing tasks associated with the " e-Gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were circumstances that directly impacted deliverables and milestones associated with the progress of the " e-Gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.

On June 1, 2009 the Columbus City Council approved and passed Ordinance # 0408-2009. The passage of this ordinance allowed for an extension of contract EL009350 (which replaced EL007539), which also extended the contract coverage period from April 30, 2009 through April 30, 2010. This modification will allow the Department of Technology to increase the funds to continue receiving services and other necessary deliverables, and provide additional hours needed to support the e-Gov project, as agreed by the City and COMSYS, in accordance with the original terms and conditions of the original contract. The passage of this ordinance will allow for additional funding in the amount of $62,237.88.

The Department of Technology has a need for additional fun...