Explanation
BACKGROUND: This ordinance is for the option to purchase Arts and Crafts Supplies for the Recreation and Parks Department, the biggest user. The contract will provide the department with arts and crafts items of sufficient quality and design to allow children of all ages to have successful learning experiences. The term of the proposed option contract is through March 31, 2014. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 5, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004193; 41 bids were solicited (MBE:1; FBE:1); Five (5) bids were received (MBE: 0; FBE: 0).
Over 100 lines were bid. The Purchasing Office is recommending a split award of contracts to the lowest, responsive, responsible and best bidder as follows:
Business Stationers: CC#100471531(expires: 12/21/2013)
Commercial Arts Supply: CC# 161123929 (expires: 12/15/2013)
Quill Corporation: CC# 362952904 (expires: 4/19/2014)
S & S Worldwide: CC# 060520020 (expires: 9/21/2013)
Standard Stationery Supply Co.: CC# 362714258 (expires: 11/28/2013)
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, necessary supplies for educational programs could be unavailable on a UTC, necessiting a more expensive procurement
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance and Management Director to enter into five (5) UTC contracts for the option to purchase Arts and Crafts Supplies with Business ...
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