City of Columbus - File #: 0164-2011

• File #: 0164-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/24/2011
• In control: Administration Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Director of the Department of Technology to modify an existing contract with Lawson Software for annual maintenance and support services associated with the Central Payroll and Human Resources Information Management System (CHRIS); and to authorize the expenditure of $1,986.85 from the Department of Technology, Information Services Division, internal services fund; and to declare an emergency ($1,986.85).

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/1/2011	1	Auditor Reviewer	Reviewed and Approved
3/1/2011	1	CITY AUDITOR	Reviewed and Approved
3/1/2011	1	Technology Drafter	Sent for Approval
3/1/2011	1	CITY ATTORNEY	Reviewed and Approved
3/1/2011	1	Technology Drafter	Sent to Clerk's Office for Council
2/28/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/28/2011	1	Technology Drafter	Sent for Approval
2/9/2011	1	Finance Reviewer	Reviewed and Approved
2/7/2011	1	Technology Drafter	Sent for Approval
2/7/2011	1	Finance Reviewer	Reviewed and Approved
2/7/2011	1	Finance Reviewer	Reviewed and Approved
2/3/2011	1	ODI DIRECTOR	Reviewed and Approved
2/2/2011	1	Technology Drafter	Sent for Approval
2/2/2011	1	EBOCO Reviewer	Sent for Approval
2/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
1/24/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This legislation authorizes the Director of the Department of Technology to modify an existing contract with Lawson Software for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) . The original contract was authorized by ordinance 1799-2007, passed November 26, 2007 and provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order. In 2010 the contract was renewed for year three (3) of five (5) by ordinance 0187-2010, passed April 12, 2010.

This contract modification will incorporate annual maintenance and support for the Lawson Process Flow Integrator (PFI) software at a cost of $1,986.85, for term period 11/17/2010 through 5/31/2011. The PFI software licenses were purchased by authority of ordinance 1473-2010, passed November 1, 2010.

As part of the original software purchase associated with EL007511, the city purchased Lawson Process Flow Professional as part of the Lawson Business Intelligence Suite. It was later discovered that this software product does not enable the city to automate some key business processes, including the electronic approval of payroll authorities and the electronic approval of personnel actions. The new generation Process Flow Integrator has more capabilities and the needed functionality. Neither the licenses (previously purchased) nor the annual support were foreseeable, because the match between Lawson products and business requirements were not fully known in 2007 when the original contract was established.

The city would be unable to obtain software maintenance and support from Lawson partners, as Lawson Software does not utilize re sellers to provide Process Flow Integrator to Public Sector; and the city has an existing five (5) year contract with Lawson Software, inclu...