Explanation
BACKGROUND:
In 2013, the City Treasurer’s Office, in collaboration with the City Auditor’s Office, entered into a contract with G Treasury SS, LLC for treasury management software services. This contract was authorized by Columbus City Council through passage of Ordinance No. 1078-2013 on March 20, 2013. The agreement was established through a competitive procurement process led by the City Auditor’s Office as part of the implementation of the City’s accounting system (D365) and included the procurement of a treasury management system designed to integrate with the City’s financial operations.
The purpose of the contract was to provide professional hosting, implementation, and ongoing support services for the GTreasury application, which supports core treasury functions including cash management, investment tracking, banking operations, and financial reporting. The system remains fully integrated with the City’s accounting platform and continues to serve the same operational purpose as originally intended.
Following the initial implementation, the City Auditor’s Office administered the original contract. The City Treasurer’s Office subsequently assumed responsibility for funding and processing contract modifications and extensions consistent with its operational need for the system. The Treasurer’s Office has continued to modify and extend the contract in this manner for over thirteen (13) years.
The original authorizing ordinance did not explicitly authorize future renewal terms pursuant to Columbus City Code Section 329.09(b). As a result, the Treasurer’s Office must now seek City Council approval of this contract modification pursuant to Columbus City Code Section 329.09(a) and the final provision of Section 329.09(b), which states that contracts may not be renewed beyond the number of years authorized in the original ordinance unless approved by ordinance of City Council as a contract modification.
The current action represents modification...
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