City of Columbus - File #: 0490-2006

• File #: 0490-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/24/2006
• In control: Utilities Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize the Director of Public Utilities to modify and increase an existing contract for the Division of Electricity; with Advanced Engineering Consultants; for the Urban Infrastructure Recovery Fund project entitled Dennison Place Street Lighting Improvements; to authorize the expenditure of $1,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($1,000.00)

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/22/2006	1	CITY ATTORNEY	Reviewed and Approved
3/22/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
3/20/2006	1	ODI DIRECTOR	Reviewed and Approved
3/20/2006	1	Utilities Drafter	Sent for Approval
3/17/2006	1	EBOCO Reviewer	Reviewed and Approved
3/9/2006	1	Auditor Reviewer	Reviewed and Approved
3/9/2006	1	CITY AUDITOR	Reviewed and Approved
3/9/2006	1	Utilities Drafter	Sent for Approval
3/8/2006	1	Finance Reviewer	Reviewed and Approved
3/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/8/2006	1	Utilities Drafter	Sent for Approval
3/7/2006	1	Utilities Drafter	Sent for Approval
3/6/2006	1	Utilities Reviewer	Sent for Approval
3/6/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
3/3/2006	1	Utilities Drafter	Sent for Approval
3/2/2006	1	Utilities Reviewer	Reviewed and Approved
2/24/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Utilities Director to modify and increase an existing contract with Advanced Engineering Consultants for the Division of Electricity for the Urban Infrastructure Recovery Fund project entitled Dennison Place Street Lighting Improvements.

1. Amount of additional funds to be expended: $1,000.00
Current Contract Amount: $8,400.00
Amount of original contract and this modification: $9,400.00

2. Reasons additional goods/services could not be foreseen:
Due to design complexities associated to the existing sewer infrastructure the consultant has asked the contract be increased by $1,000.00 and extended through April of 2006, so the Division of Electricity can upgrade the current facilities to pedestrian scale street lighting with underground wiring and ornamental decorative poles and light fixtures.

3. Reason other procurement processes are not used:
Advanced Engineering Consultants was awarded the original contract for the Dennison Place Street Lighting Improvements based upon the lowest (informal) bid received April 22, 2005. It would not be feasible to bid this work separately as the consultant would have finished the work, however, the design complexities is causing the delay.

4. How cost of modification was determined:
The consultant is asking for an additional $1,000.00 for the additional work and an extension through April 2006.

Contract Compliance Number: 31-1612308

Emergency action is requested in order to allow the design phase to be completed by the end of April 2006, as this will allow the Division to then advertise the construction phase of this project.

FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Urban Infrastructure Recovery Fund Project 440007, for this expenditure.


Title

To authorize the Director of Public Utilities to modify and increase...