City of Columbus - File #: 2303-2006

• File #: 2303-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/19/2006
• In control: Administration Committee
• On agenda: 1/29/2007
• Final action: 1/30/2007
• Title: To authorize and direct the Finance & Management Director to re-award item 5 and enter into one (1) UTC contract for the option to purchase Photo ID Supplies with One Source Industries, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
1/30/2007	1	MAYOR	Signed
1/30/2007	1	CITY CLERK	Attest
1/29/2007	1	Columbus City Council	Approved	Pass
1/29/2007	1	COUNCIL PRESIDENT	Signed
1/17/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
1/16/2007	1	CITY ATTORNEY	Reviewed and Approved
1/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
1/11/2007	1	Finance - Purchasing Drafter	Sent for Approval
1/11/2007	1	Auditor Reviewer	Contingent
1/11/2007	1	CITY AUDITOR	Reviewed and Approved
1/10/2007	1	EBOCO Reviewer	Reviewed and Approved
1/10/2007	1	ODI DIRECTOR	Reviewed and Approved
1/3/2007	1	Finance - Purchasing Drafter	Sent for Approval
1/2/2007	1	FINANCE DIRECTOR	Reviewed and Approved
12/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/19/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Photo ID Supplies for the Recreation and Parks Department, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through December 31, 2008. The Purchasing Office opened formal bids on September 7, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002140 MEL) Seventeen (MAJ:17, MBE:0, FBE:0) bids were solicited; Eleven (11) (MAJ:11) bids were received.

The Purchasing Office is recommending re-award of contract to the next lowest numerical bidder for Item 5; All other awards remain the same.

One Source Industries, MAJ CC# 593631833 (Expires 4/2/08), $5,331.52
Total Estimated Annual Expenditure: $5,331.52

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to re-award item 5 and enter into one (1) UTC contract for the option to purchase Photo ID Supplies with One Source Industries, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 7, 2006 and selected the lowest, responsive, responsible and best bids; however the lowest numerical supplier originally proposed for awar...