City of Columbus - File #: 0730-2006

• File #: 0730-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/4/2006
• In control: Administration Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize and direct the Finance and Management Director to modify the contract for software purchase, implementation and support services for the City's performance management system with Panorama Business Views, Inc., in accordance with sole source provisions of the City Code, to authorize the expenditure of $1.00 from the Universal Term Contract Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/13/2006	1	CITY ATTORNEY	Reviewed and Approved
4/13/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/12/2006	1	ODI DIRECTOR	Reviewed and Approved
4/12/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/12/2006	1	Auditor Reviewer	Reviewed and Approved
4/12/2006	1	CITY AUDITOR	Reviewed and Approved
4/12/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/11/2006	1	EBOCO Reviewer	Reviewed and Approved
4/10/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/10/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/10/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/4/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
This legislation will authorize the Finance and Management Director to modify an existing contract for software purchase, implementation and support services for the citywide performance management system. This software is used to track and report performance data related to the City's strategic objectives. Ordinance 0702-2004 authorized a contract with Panorama Business Views, Inc. in accordance with bids received for Solicitation SA001019.

Reasons for this modification request:

--The original contract did not include option contract (UTC) language to permit agencies other than the Finance and Management Department to order software, services or licenses from the contract. Since successful implementation of the performance management system in the Finance and Management Department, other agencies wish to utilize this contract, and the vendor has agreed to add this change to the contract.
--The contract expires April 30, 2006. In accordance with the original agreement, the Finance and Management Director is recommending this contract be extended for three years with two one-year extensions.

This contract will be modified in accordance with the provisions of sole source procurement. Once the City selected PBViews as their performance management tracking software application based on the results of the bid process, the software became proprietary and cannot be supported by any other company.

Contract compliance number: 52-2056160. The company is not debarred according to the Federal Excluded Party Listing System or prohibited from being awarded a contract according to the Auditor of the State Unresolved Findings for Recovery Certified Search database.

1. Amount of additional funds: The amount of the modification is $1.00, which permits the Finance and Management/Purchasing Office to add universal term contract (UTC) language for the option to purchase PBViews Software, implementation and support to the existing contract. City a...