Explanation
BACKGROUND: This ordinance is for the option to establish six (6) Universal Term Contracts to purchase OEM Truck Parts for the Fleet Management Division. These OEM Truck Parts are used by the Fleet Management Division to repair various vehicles. The term of the proposed option contract will be two (2) years, expiring September 30, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004569). Fifty Five (139) bids were solicited (M1A-0, F1-2, MBR-3). Seven (7) bids were received. The solicitation requested a catalog bid OEM Truck Parts.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Line 5, 23, 26, 27 & 42 - Leach Truck Body, McClain/EZ Pack, McNeilus Parts, Curbtender & GS Products - Refuse Parts Depot, CC# 27-3577270 (Expires 9/3/14)
Line 9, 10, 14, & 28 - Detroit Diesel, Detroit Diesel Remanufactured, Allison Transmission Parts & Sterling Truck - W.W. Williams Midwest Inc., CC# 31-1024851 (Expires 8/27/14)
Line 18 - Pierce Fire Equipment - Finley Fire Equipment, CC# 31-0816583 (Expires 2/3/13)
Line 21, 39 & 44 - Loadmaster Parts, Heil Parts & Pac Mac Parts - Bell Equipment Company, CC# 38-1941706 (Expires 9/21/14)
Line 29 - Pothole Patcher/Leeboy - The McLean Company, CC# 34-0762688 (Expires 9/21/14)
Line 38, 41 & 43 - ESEC Corp. dba Columbus Peterbilt - CC# 34-1285858 (Expires 5/16/14)
Total Estimated Annual Expenditure: $480,000.00
The companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of OEM Truck Parts which are used to repair various vehicles would be slowed, causi...
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