Explanation
BACKGROUND:
This legislation authorizes the Finance and Management Director to modify and renew a contract, on behalf of Fleet Management Division and Department of Public Safety Support Services Division with API Security Services and Investigations Inc. for professional guard services at the Fleet Facility of 4211 Groves Rd as well as the Safety Facility at 4252 Groves Rd.
The Department of Finance and Management solicited Competitive Bids for the subject services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ027074). The original contract was entered into on April 30th 2024, with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. This ordinance is seeking approval of the second of three allowed renewals. Ord 0601-2025 renewed this contract for the year 2025. Due to an increase in cost the initial allotted amount will need to be increased to $175,000.00. This modification and renewal will allot enough money to continue these services uninterrupted. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This contract was bid with three (3) annual contract modification and renewal options. The Finance and Management Department would like to exercise the second (2nd) of the three (3) annual contract renewals.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $19,240.00. Total contract amount including this modification is $175,000.00.
2. Reason additional funds were not foreseen: Services were anticipated under the original contract; however the unit rate increased requiring additional funding. This is a planned modification and renewal as per original Ordinance No. 1220-2024.
3. Reason other procurement processes were not used: The City currently works with API Security Services & Investigations Inc for these servic...
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