City of Columbus - File #: 2077-2003

• File #: 2077-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/4/2003
• In control: Administration Committee
• On agenda: 11/10/2003
• Final action: 11/12/2003
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Technology Site Planners, Inc. for the purchase of electrical engineering and consulting services for the Department of Technology, Information Services Capital Improvement Fund, to authorize the expenditure of $28,500.00 and to declare an emergency. ($28,500.00)

Date	Ver.	Action By	Action	Result
11/12/2003	1	CITY CLERK	Attest
11/11/2003	1	MAYOR	Signed
11/10/2003	1	Columbus City Council	Approved	Pass
11/10/2003	1	COUNCIL PRESIDENT	Signed
10/17/2003	1	CITY ATTORNEY	Reviewed and Approved
10/17/2003	1	Technology Drafter	Sent for Approval
10/16/2003	1	CITY AUDITOR	Reviewed and Approved
10/16/2003	1	Technology Drafter	Sent for Approval
10/15/2003	1	FINANCE DIRECTOR	Reviewed and Approved
10/15/2003	1	Technology Drafter	Sent for Approval
10/15/2003	1	Auditor Reviewer	Contingent
10/14/2003	1	Technology Drafter	Sent for Approval
10/14/2003	1	Finance Reviewer	Reviewed and Approved
9/22/2003	1	Finance Reviewer	Reviewed and Disapproved
9/18/2003	1	ODI DIRECTOR	Reviewed and Approved
9/18/2003	1	Technology Drafter	Sent for Approval
9/17/2003	1	EBOCO Reviewer	Reviewed and Disapproved
9/17/2003	1	EBOCO Reviewer	Reviewed and Approved
9/16/2003	1	Technology Drafter	Sent for Approval
9/15/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/8/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Technology to immediately modify and extend a contract, established by Purchase Order EL002366, with Technology Site Planners (TechSite), an electrical engineering consulting firm, to study, document and support the enhancement of an electrical infrastructure, to implement a new Uninterruptible Power System (UPS) and implement a wiring solution and a power monitoring system for the Arlingate facility, utilized Citywide. During the implementation and enhancement process TechSite will provide: a team of construction/project managers as well as project engineers, weekly progress reports, review progress, update of schedules and budgets, various documentations, written methods and procedures, Record Keeping reports, inspection services, equipment acceptance analysis and proper removal of existing UPS.

Currently, the existing equipment is outdated, resulting in DoT needing the authorization to modify and extend the contract previously legislated and passed by City Council on June 10, 2002, ordinance #0907-02. Without this modification DoT will not be able to maintain its critical information processing and monitoring equipment and an infrastructure that supports all of the cities mission critical hardware applications, thus making the city vulnerable to systems and service disruptions. The term of this contract modification is approximately six-months from project implementation to completion.

This ordianance is associated with and contingent upon the passage of Ordianance #2722-2003, which is the UPS upgrade ordianance and has provision of transferring unencumbered funds from various projects within the Information Services Capital Improvement Budget (CIB), to the UPS upgrade Project 470016.

FISCAL IMPACT: During fiscal year 2002, $46,600.00 was expended with TechSite. Currently, adequate funding is available in the 2003 Information Services Capital...