Explanation
Background: This ordinance authorizes the Director of Columbus Water & Power to modify an existing sole source agreement with Tom Synnott Associates, Inc. for software licenses, support, and maintenance of the Falcon Enterprise, Falcon document management system (DMS) software. The contract amount being authorized by this ordinance is $13,200.00.
The Falcon Enterprise software includes the following: Falcon/DMS Document Management, Custom Electronic Form, Falcon/Indexer, Falcon/SVP, Falcon/Deliver, Falcon/Enterprise, Falcon/DMS Sentry PDF Publisher Module, and Falcon/API Developer Toolkit. This software has been utilized by the Department of Public Utilities for approximately 24 years and is used to support the Engineering plan review process for the Division of Water, Division of Power, and Division of Water Reclamation.
Tom Synnott Associates, Inc. is the sole developer of the software and will provide all licenses, support, maintenance, and modifications required to keep the system up to date.
The original term of the contract was for a period of one-year, up to and including March 31st, 2027, authorized by Ordinance 0110-2026. The contract amount authorized was $44,875.00.
This ordinance authorizes the first modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification No. 1 is $13,200.00. The total contract amount including this modification is $58,075.00.
2. Reason additional funds were not foreseen: The Department is currently switching over its billing system, and the new billing system has built in additional options regarding permitting that need to be included in the falcon software for the two systems to communicate accurately.
3. Reason other...
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