Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase an engineering services agreement with Stantec Consulting Services, Inc. for the Division of Power and Water (Power). The original agreement provided for professional engineering services for Phase I of the Geographical Information System (GIS) Conversion Services Project which consisted of data source preparation and documentation, project management and production methodology, proof of concepts of one (1) complete distribution circuit, verification of existing Power GIS data within the Downtown area and two (2) ArcFM software licenses. Phase II authorized the expenditure for engineering services to complete the downtown underground power distribution system and to start the overhead distribution system. Phase II also included two (2) additional sets of software and training for the software purchased for this project. Phase III will be the final phase of the conversion. This last phase will complete the distribution power system to include overhead and underground distribution power lines. Ordinance 1474-2009 authorized all future modifications.
1.1 Amount of additional funds for Phase III to be expended: $98,000.00
Original Contract Amount (Phase 1) Ord. 1474-2009 $199,321.60
Modification #1 (Phase 2) Ord. 1784-2010 $210,948.20
Modification #2 (Phase 3) Current $98,000.00
Total (Original + Modification #1 + Modification #2) $508,269.80
1.2. Reasons additional goods/services could not be foreseen:
This was a planned modification as indicated in the original authorizing legislation, Ordinance No. 1474-2009.
1.3. Reason other procurement processes are not used:
This was a planned contract modification identified in the original contracting legislation. The engineering services during this phase are a continuation of the services in Phase I and Phase II.
1.4. How cost of modification was determined:
Costs we...
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