City of Columbus - File #: 1359-2006

• File #: 1359-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2006
• In control: Administration Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize the Finance and Management Director to contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Health Department at 240 Parsons Avenue; to authorize the expenditure of $297,743.00 from the General Fund. ($297,743.00)

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/24/2006	1	Columbus City Council	Read for the First Time
7/14/2006	1	CITY ATTORNEY	Reviewed and Approved
7/14/2006	1	Finance Drafter	Sent to Clerk's Office for Council
7/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/13/2006	1	Finance Drafter	Sent for Approval
7/13/2006	1	Auditor Reviewer	Reviewed and Approved
7/13/2006	1	CITY AUDITOR	Reviewed and Approved
7/13/2006	1	Finance Drafter	Sent for Approval
7/13/2006	1	EBOCO Reviewer	Reviewed and Approved
7/13/2006	1	ODI DIRECTOR	Reviewed and Approved
7/13/2006	1	Finance Drafter	Sent for Approval
7/12/2006	1	Finance Drafter	Sent for Approval
7/12/2006	1	Finance Reviewer	Reviewed and Approved
7/12/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with K&M Kleening Service, Inc. at the Health Department building, located at 240 Parsons Avenue in the amount of $297,743.00. The contract is for the period October 21, 2006 through October 20, 2007, with four annual renewal options.

Formal proposals were solicited on June 12, 2006, and opened on June 20, 2006. Six firms submitted a proposal. (2 MBE*, 1 MBR^).

*Dove Building Services, Inc. $292,493.63
*K&M Kleening Service, Inc. $297,743.00
Mid-American Cleaning Contractors $303,518.00
^AA Programmed Janitorial $304,409.00
Mapp Building Services, LLC $308,177.00
Aetna Building Maintenance $310,893.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, K&M Kleening Service, Inc. The lowest bidder was not selected due to the fact that K&M Kleening Service, Inc. has successfully performed the work in this sensitive location for five years without incident. This building requires accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). It was deemed inappropriate to change contractors with bids so comparable.

Fiscal Impact: The Facilities Management Division budgeted $299,800.00 in the 2006 budget for this project. The cost of this contract is $297,743.00. In 2004 and 2005, the cost of this contract was $294,000.00 each year. K&M Kleening Service, Inc. Contract Compliance Number 02-0553299, expiration 08/26/2007.

Title

To authorize the Finance and Management Director to contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Health Department at 240 Parsons Avenue; to authorize the expenditure of $297,743.00 from the General Fund. ($297,743.00)

Body

WHEREAS, it is necessary to contract for custodial services at the ...