Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish five (5) Universal Term Contracts (UTC) for the option to purchase Auto Body Repair Services with Dick Masheter Ford, Inc., Skinner Diesel Services, Inc., A-tec Auto Body LLC, FYDA Freightliner Columbus, Inc., and Valley Ford, Inc. The Division of Fleet Management is the primary user of Auto Body Repair Services, used to repair city vehicles and equipment. The term of the proposed option contracts would be approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 28, 2024. In addition, the expenditure of $5.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ027299. Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Dick Masheter Ford, Inc., CC#004265 expires 9/15/24, Item 1, 5 and 6, $1.00
Skinner Diesel Services, Inc, CC#004732 expires 5/1/26, Items 2, 3, and 4, $1.00
A-tec Auto Body LLC, CC# pending, Items 1, 4, 5 and 6, $1.00
FYDA Freightliner Columbus, Inc., CC#004301 expires 4/14/25, Items 2 and 3, $1.00
Valley Ford, Inc., CC#044348 expires 2/8/28, Items 1-6, $1.00
Total Estimated Annual Expenditure: $400,000, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract will expire 6/30/24 and a lapse would hamper the ability to get damaged vehicles back into service.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a c...
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