Explanation
BACKGROUND: This ordinance authorizes the option to purchase Thermoplastic Pavement Marking Materials, for the Department of Public Service, Division of Planning and Operations. The term of the proposed option contract will be through December 31, 2015 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005367. These materials are used for traffic markings on roadways throughout the city. The Purchasing Office opened formal bids on May 1, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005367). Fifteen bids (15) were solicted. Three bids were received.
The Purchasing Office is recommending award of one contract to the lowest, responsive bidder, Swarco Industries, Inc., CC#330169259, Expiration: April 22, 2015. Total Estimated Annual Expenditure: $400,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Thermoplastic Pavement Marking Materials will not be available and the efforts of various city agencies to continue with roadway pavement marking projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Thermoplastic Pavement Marking Materials from Swarco Industries, Inc.; to authorize the expenditure of one dollar to establish a contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Departme...
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