City of Columbus - File #: 2118-2006

• File #: 2118-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2006
• In control: Safety Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance & Management Director to enter into a citywide UTC contract for the option to purchase Automated Scheduling Management Software, Hardware and Related Services and to authorize the expenditure of one dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	EBOCO Reviewer	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	ODI DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	Auditor Reviewer	Reviewed and Approved
11/21/2006	1	CITY AUDITOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	CITY ATTORNEY	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/20/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/16/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Automated Scheduling Management Software, Hardware and Related Services for the Department of Public Safety, the largest user. The term of the proposed option contract will be three (3) years. Contract is through December 31, 2009. There will be three (3), one year options to renew contingent upon agreement by both parties. The Purchasing Office opened formal bids on October 26, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.14 (Solicitation SA00002159JY). Six (6) (MAJ:2, MBE:2, FBE:2) bids were solicited; One (1) (MAJ:1) bid was received.

The Purchasing Office, on behalf of the Department of Public Safety is recommending award to:

Principal Decision Systems International (PDSI), CC#77-0258909 (Expires 07-02-2008)

Total Estimated Annual Expenditure: $60,000.00

This company is not debarred according to the Federal Excluded Parties Listing or listed on the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Department of Public Safety will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance & Management Director to enter into a citywide UTC contract for the option to purchase Automated Scheduling Management Software, Hardware and Related Services and to authorize the expenditure of one dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on October 26, 2006 and selected the ...