Explanation
This ordinance will authorize the Director of Columbus Recreation and Parks Department to exercise an option to renew the contract for year two (2) and add funding in the amount of $54,000.00. The first year of the three-year term was authorized by Ordinance 0920-2025.
Background: This ordinance is to authorize the Director of Recreation and Parks Department to exercise an option to renew the contract for year two (2) and add funding in the amount of $54,000.00, with Event Approvals, Inc. to provide permit management system and application services for the Office of Special Events.
Event Approvals, Inc. will provide professional services to the Office of Special Events as the permit management system and food vending application for the Office of Special Events. Services reserving locations, providing event details and information as well as connecting event organizers with the rest of the Citywide Event Management team. Event Approvals, Inc. provides access for City department managers and their staff to review event information, communicate with organizers and arrange for City services, routing of traffic, and arrangements of safety staff or facility needs. Event Approvals, Inc. also provides a hub for food vending applicants to bid to serve at the festivals and concerts supported by the Office of Special Events.
The maximum amount to be paid under any purchase order associated with this Contract shall not exceed $54,000.00 unless additional funds are appropriated and authorized. Payment will be made to Event Approvals, Inc. upon receipt of proof of payment and invoice for services rendered.
Contract term will commence on July 1st, 2026.
1.1 The amount of additional funds to be expended: The total amount of additional funds needed for this contract is $54,000. Original contract approved in Ordinance 0920-2025. Total contract amount, including this amount, is $108,000.
1.2 Reasons additional goods/services could not be foreseen: The need for ...
Click here for full text