…Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for automotive parts and services on behalf of the Fleet Management Division in order to repair and service City vehicles and to properly respond to planned but unexpected emergencies that may arise with respect to the maintenance and repair of various City vehicles.
During 2013, the Fleet Management Division is budgeted to spend in excess of $3.1 million for parts and over $1.8 million for services to keep the City's fleet of approximately 5,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 companies to help meet this need. However, despite these best efforts, when a vehicle repair becomes necessary there may not be a purchase order in place for the correct part or service. As such, this ordinance also authorizes the Finance and Management Director to create purchase orders in emergency situations only with those vendors necessary to provide the part or repair service needed.
Fiscal Impact: The Fleet Management Division 2013 operating budget contains over $5.2 million for the purchase of automotive parts, supplies, and services. This legislation authorizes an expenditure of $3,629,000.00 with various vendors to purchase automotive parts, supplies, and services.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts, supplies, tires, and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is contingent on the passage of the 2013 budget.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and services for the Fleet Management Division per the terms and conditions of various Universal Term Contracts; and to declare an emergency. ($3,629,000.00)
Body
WHEREAS, U...
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