City of Columbus - File #: 1155-2009

• File #: 1155-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/27/2009
• In control: Safety Committee
• On agenda: 11/16/2009
• Final action: 11/17/2009
• Title: To authorize the Finance and Management Director to issue a purchase order to Ricart Properties, Inc for the purchase of used vehicles for the Division of Police per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $200,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
11/17/2009	1	ACTING MAYOR	Signed
11/17/2009	1	CITY CLERK	Attest
11/16/2009	1	Columbus City Council	Approved	Pass
11/16/2009	1	COUNCIL PRESIDENT	Signed
11/3/2009	1	Safety Drafter	Sent to Clerk's Office for Council
9/15/2009	1	CITY ATTORNEY	Reviewed and Approved
9/14/2009	1	CITY AUDITOR	Reviewed and Approved
9/14/2009	1	Safety Drafter	Sent for Approval
9/11/2009	1	ODI DIRECTOR	Reviewed and Approved
9/11/2009	1	Safety Drafter	Sent for Approval
9/11/2009	1	Auditor Reviewer	Reviewed and Approved
9/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/10/2009	1	Safety Drafter	Sent for Approval
9/10/2009	1	EBOCO Reviewer	Sent for Approval
9/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/2/2009	1	Finance Reviewer	Reviewed and Approved
9/1/2009	1	Safety Reviewer	Reviewed and Approved
9/1/2009	1	SAFETY DIRECTOR	Reviewed and Approved
9/1/2009	1	Finance Reviewer	Reviewed and Approved
8/27/2009	1	Safety Drafter	Sent for Approval
8/27/2009	1	Safety Reviewer	Reviewed and Approved
8/27/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Police with Ricart Properties, Inc. to purchase used vehicles. These vehicles will replace vehicles that have high mileage and significant maintenance costs. To date, $100,000.00 has been encumbered on the Universal Term Contract for used vehicles. The old vehicles are to be disposed via auction upon delivery of the newly purchased vehicles. These vehicles will be used in Police operations.

BID INFORMATION: Vehicles will be purchased in accordance with Universal Term Contract (UTC) as established by the Purchasing Office via Solicitation SA003245, Contract # FL004444.

CONTRACT COMPLIANCE: Ricart Properties, Inc. - 311282546, expires 10/23/2010, Majority.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

EMERGENCY DESIGNATION: Emergency legislation is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the needs for vehicles.

FISCAL IMPACT: The Division of Police budgeted $300,000.00 in the Law Enforcement Seizure Fund for the purchase of used vehicles. Year to date, the Division of Police encumbered $100,000.00 on a purchase order to procure used vehicles from the existing UTC. This legislation authorizes the additional $200,000 purchase order to procure used vehicles from the UTC with Ricart Properties, Inc. There is no impact on the General Fund for this purchase.


Title

To authorize the Finance and Management Director to issue a purchase order to Ricart Properties, Inc for the purchase of used vehicles for the Division of Police per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $200,000.00 from the Law Enforcement Seiz...