City of Columbus - File #: 0433-2011

• File #: 0433-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/9/2011
• In control: Public Utilities Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize and direct the Finance and Management Director to enter into a contract with IDEXX Distribution, Inc. for the option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18 on an as needed basis, to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/15/2011	1	Auditor Reviewer	Reviewed and Approved
3/15/2011	1	CITY AUDITOR	Reviewed and Approved
3/15/2011	1	Finance Drafter	Sent for Approval
3/15/2011	1	CITY ATTORNEY	Reviewed and Approved
3/15/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/14/2011	1	EBOCO Reviewer	Sent for Approval
3/14/2011	1	ODI DIRECTOR	Reviewed and Approved
3/14/2011	1	Finance Drafter	Sent for Approval
3/11/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/11/2011	1	Finance Drafter	Sent for Approval
3/9/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18 on an as needed basis for the Division of Power and Water. These Testing Materials are necessary to maintain the quality of Columbus drinking water. The term of the proposed option contract would be three (3) years, expiring April 30, 2014 with the option to renew for one (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on February 24, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003838. Thirty Six (36) bids were solicited: (M1A-1) (F1-1) One (1) bid was received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

IDEXX Distribution, Inc. CC#352186625 (expires 1-29-2012)

Total Estimated Annual Expenditure: $35,000.00.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract with IDEXX Distribution, Inc. for the option to purchase MMO-MUG Testing Materials for Colilert and Colilert-18 on an as needed basis, to authorize the expenditure of One dollar to establish the contracts from the Mail, Print Services and UTC Fund, and...