Explanation
BACKGROUND: This legislation is to authorize the Director of the Department of Finance to increase a purchase order with US Laser for printer services and supplies for the Department of Technology (DoT), on behalf of numerous City agencies, to procure unforeseen items and services provided by US Laser.
The City of Columbus Purchasing Office established a Universal Term Contract (UTC) FL001031 with US Laser, to provide this service to numerous City agencies: such as Civil Service, the Health Department, Development, Finance, Public Service and Human Resources. In past fiscal years, the cost associated with printer services was paid by each City agency. This kept expenditures for each city agency below the $100,000.00 maximum that is placed on UTC expenditures under the provisions of City Code 329.07(g). These services and associated costs were centralized, in the beginning of fiscal year 2001, under the auspice of the Department of Technology (DoT).
In order to assure current payment status, with the US Laser account, while DoT performed an internal audit and analysis of the spending trend among the agencies supported by DoT, ordinance #1929-2003 was passed authorizing an increase, in the amount of $65,951.10, to the US Laser purchase order. The outcome of the internal audit/analysis is that DoT, on behalf of numerous City agencies, has an immediate need for additional funds, in the amount of $56,600.00, to maintain current service and usage level for the remainder of the 2003 fiscal year. Without additional funds there will be interruption of printer services and supplies, resulting in the lack of productivity essential for daily operations.
FISCAL IMPACT: Thus far, in 2003, DoT has expended $159,700.00, including the amount from ordinance #1929-2003, with US Laser for this service. Upon completion of the audit/analysis, DoT determined that an additional $56,600.00 is needed to continue service level usage for the remainder ...
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