City of Columbus - File #: 1305-2009

• File #: 1305-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2009
• In control: Administration Committee
• On agenda: 11/9/2009
• Final action: 11/11/2009
• Title: To authorize the Finance and Management Director to extend the existing service agreement with Lease Harbor LLC, under the same terms and conditions for the first of two (2) additional one (1) year renewal terms, for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio; and to authorize the expenditure of $23,000.00 from the General Fund. ($23,000)

Date	Ver.	Action By	Action	Result
11/11/2009	1	ACTING MAYOR	Signed
11/11/2009	1	CITY CLERK	Attest
11/10/2009	1	COUNCIL PRESIDENT	Signed
11/9/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	Columbus City Council	Read for the First Time
10/23/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/22/2009	1	ODI DIRECTOR	Reviewed and Approved
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	CITY ATTORNEY	Reviewed and Approved
10/20/2009	1	EBOCO Reviewer	Sent for Approval
10/16/2009	1	Auditor Reviewer	Reviewed and Approved
10/16/2009	1	CITY AUDITOR	Reviewed and Approved
10/16/2009	1	Finance Reviewer	Reviewed and Approved
10/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/15/2009	1	Finance Drafter	Sent for Approval
10/14/2009	1	Finance Reviewer	Reviewed and Approved
10/13/2009	1	Finance Reviewer	Reviewed and Approved
10/9/2009	1	Finance Reviewer	Reviewed and Approved
10/8/2009	1	Finance Drafter	Sent for Approval
10/8/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

This legislation authorizes the Finance and Management Director to extend the existing service agreement for the Real Estate Management Office with Lease Harbor LLC, under the same terms and conditions, for the first of two (2) additional one (1) year renewal terms for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio. The Lease Harbor software continues to be the best and most cost effective system to meet the City's requirements for inventory management, lease tracking, report generation, and security, at a set price schedule, to efficiently and accurately manage the City's Real Estate assets.

Ordinance No. 1756-2008, passed by City Council on November 25, 2008 authorized the Director of Finance and Management to enter into Amendment #1 of a Service Agreement dated December 15, 2006 to extend the agreement for an additional term (Amendment Term) and provided for two (2) additional one (1) year terms, under the same rates, terms, and conditions as the Amendment Term. The current contract term is December 15, 2008 through December 14, 2009. The amount of this first of two (2) additional one (1) year renewals of the service agreement is $23,000.00 and will extend the contract through December 14, 2010. The total amount for this Amendment #1 of the contract including this renewal is $46,000.00.

Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of 10/16/2011.

Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2009 General Fund Budget.

Title

To authorize the Finance and Management Director to extend the existing service agreement with Lease Harbor LLC, under the same terms and conditions for the first of two (2) additional one (1) year renewal terms, for the provision of web-based database management software, support, and related services for the administration ...