City of Columbus - File #: 0302-2009

• File #: 0302-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/20/2009
• In control: Safety Committee
• On agenda: 5/4/2009
• Final action: 5/6/2009
• Title: To authorize and direct the Public Safety Director to modify and extend a contract for insurance for helicopters with NationAir Insurance Agencies, Inc., for the Division of Police, to authorize the expenditure of $70,751.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($70,751.00)

Date	Ver.	Action By	Action	Result
5/6/2009	1	MAYOR	Signed
5/6/2009	1	CITY CLERK	Attest
5/4/2009	1	Columbus City Council	Approved	Pass
5/4/2009	1	COUNCIL PRESIDENT	Signed
4/17/2009	1	Auditor Reviewer	Reviewed and Approved
4/17/2009	1	CITY AUDITOR	Reviewed and Approved
4/17/2009	1	Safety Drafter	Sent for Approval
4/17/2009	1	CITY ATTORNEY	Reviewed and Approved
4/17/2009	1	Safety Drafter	Sent to Clerk's Office for Council
4/16/2009	1	Finance Reviewer	Reviewed and Approved
4/16/2009	1	Finance Reviewer	Reviewed and Approved
4/16/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/16/2009	1	Safety Drafter	Sent for Approval
4/15/2009	1	EBOCO Reviewer	Sent for Approval
4/15/2009	1	ODI DIRECTOR	Reviewed and Approved
4/15/2009	1	Safety Drafter	Sent for Approval
4/14/2009	1	Safety Reviewer	Reviewed and Approved
3/19/2009	1	Finance Reviewer	Sent for Approval
3/2/2009	1	Finance Reviewer	Reviewed and Approved
2/28/2009	1	SAFETY DIRECTOR	Reviewed and Approved
2/23/2009	1	Safety Reviewer	Reviewed and Approved
2/20/2009	1	Safety Drafter	Sent for Approval
2/20/2009	1	Safety Reviewer	Reviewed and Approved
2/20/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Public Safety Director to modify and extend a contract with NationAir Insurance for helicopter insurance for six months. The Division of Police advertised to receive bids for insurance for the six MD 500E helicopters on January 14, 2009. These bids were non-responsive. In order to maintain insurance coverage during the new bid process, the Division of Police needs to modify and extend the current contract with NationAir Insurance Agencies, Inc. for hull insurance. This extension is critical in order to protect the City's investment while new bids are reviewed and an award is made to the winning bidder. Extension of the contract term to August 1, 2009 will ensure that the insurance remains effective until new bids are received and reviewed.

Bid Information: A formal bid for helicopter insurance, SA003126 was opened January 14, 2009, and both bids were non-responsive. Therefore, in order to get better pricing, Real Estate Management has processed a Request for Proposal ("RFP") for insurance broker service for the City's Property and Casualty, Boiler and Machinery and Aviation Insurance programs.

Contract Compliance No: 43-1188120 Expires 02/05/2010

Emergency Designation: Emergency legislation is requested so that the contract for insurance can be extended to allow for payment of six additional months of insurance coverage with the current vendor, while the RFP for insurance services are processed and bids are reviewed. Current insurance expired February 8, 2009.

FISCAL IMPACT: This ordinance authorizes an expenditure of $70,751.00 from Law Enforcement Seizure Fund for six additional months of insurance for the Police helicopters. The Police Division spent $170,208.00 in 2006 for insurance, $160,317.00 in 2007 and $170,087.00 in 2008. Unlike previous years, this expense does not impact the General Fund, because funding is from the Law Enforcement Seizure Fund.

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