Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to purchase Thermoplastic Pavement Marking Material with Ennis-Flint Inc. The Division of Traffic Management is the primary user Thermoplastic Pavement Marking Material. Thermoplastic marking materials are used to paint yellow and white roadway striping. An RFQ process is needed to establish a new contract. The current contract expires on December 31, 2025 and there is not enough time to use a procurement process to award a new contract. A lapse in contract would cause an interruption of this service which is needed for the Division of Traffic Management. Pricing and terms have not changed on the contract.
The contract, PO254409 was established in accordance with Request for Quotation RFQ016449 and authorized for extension under Ordinance Number 2363-2020 and will expire December 31, 2025. The City and Ennis-Flint Inc have agreed to modify and extend the contract for am additional 6-month term subject to approval of proper City Authorities. The new contract expiration date will be June 30, 2026.
Per the requirements of Section 329.09(a) of City Code:
(1) The amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract as requested.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Any lapse in this contract would cause an interruption of this service which is needed for the Division of Traffic Management. Pricing and terms have not changed on the contract.
(4) How the price for the additional goods or services which are the subject of the modification was determined: The pricing has n...
Click here for full text