City of Columbus - File #: 0314-2004

• File #: 0314-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/4/2004
• In control: Administration Committee
• On agenda: 3/8/2004
• Final action: 3/9/2004
• Title: To amend and extend an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $65,000 from the General Fund and to declare an emergency ($65,000)

Date	Ver.	Action By	Action	Result
3/9/2004	1	MAYOR	Signed
3/9/2004	1	CITY CLERK	Attest
3/8/2004	1	Columbus City Council	Approved	Pass
3/8/2004	1	COUNCIL PRESIDENT	Signed
2/25/2004	1	Auditor Drafter	Sent for Approval
2/25/2004	1	Auditor Drafter	Sent for Approval
2/25/2004	1	Auditor Reviewer	Reviewed and Approved
2/25/2004	1	Auditor Drafter	Sent for Approval
2/25/2004	1	CITY AUDITOR	Reviewed and Approved
2/25/2004	1	ODI DIRECTOR	Reviewed and Approved
2/25/2004	1	Auditor Drafter	Sent for Approval
2/25/2004	1	CITY AUDITOR	Reviewed and Approved
2/25/2004	1	Auditor Drafter	Sent for Approval
2/25/2004	1	CITY ATTORNEY	Reviewed and Approved
2/25/2004	1	Auditor Drafter	Sent to Clerk's Office for Council
2/23/2004	1	Atty Drafter	Sent for Approval

Title
To amend and extend an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $65,000 from the General Fund and to declare an emergency ($65,000)

Explanation
This ordinance will authorize the City Auditor to amend and extend the agreement for professional accounting and reporting services and to authorize the expenditure of $65,000 therefor. As a result of the loss of a key employee (internally known as the Chief Accountant) this agreement will allow certain accounting and reporting services to continue uninterrupted. The cost of this agreement has been and will continue to be partially offset by a reduction in personnel costs. This amendment is with a 50% female owned partnership and will cover a period approximately through the 2004 reporting period.

Fiscal Impact

This expenditure will be made from the currently budgeted funds within the Department of City Auditor. No additional budgeted funds are being requested.
Body
WHEREAS, the Department of City Auditor has, unfortunately, lost a key accounting and reporting supervisor; and

WHEREAS, it is necessary to continue to comply with accounting and reporting requirements of the Columbus City Charter, the Government Accounting Standards Board and various bond agreements; and

WHEREAS, funds to allow the cost of this amendment are budgeted in the 2004 fiscal year budget for the Department of City Auditor.

WHEREAS, this Council initially authorized the original contract for these services via Ordinance 1640-2003 adopted July 1, 2003.

WHEREAS, uninterrupted service and compliance can best be accomplished by engaging Weaver and Short Consulting (a 50% female-owned partnership) to assist the Department of City Auditor in accounting and reporting matters; and

WHEREAS, an emergency exists in the usual daily operation of the Office of City Auditor in that it is immediately necessary to enter into a contract with Weaver a...