City of Columbus - File #: 0845-2010

• File #: 0845-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/1/2010
• In control: Safety Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To authorize and direct the Finance and Management Director to enter into contract with Sutphen Corporation for the purchase of three (3) 100' aerial platform ladders; to authorize and direct the City Auditor to appropriate and transfer $988,475.20 from the Special Income Tax Fund to the Safety Voted Bond Fund; to appropriate $988,475.20 within the Safety Voted Bond Fund; to amend the 2010 CIB and transfer funds between projects; to authorize the expenditure of $2,988,475.20 from the Build America Bonds Fund and the Voted Safety Bond Funds; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($2,988,475.20)

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	1	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/18/2010	1	ODI DIRECTOR	Reviewed and Approved
6/18/2010	1	ODI DIRECTOR	Reviewed and Approved
6/18/2010	1	Safety Reviewer	Reviewed and Approved
6/18/2010	1	CITY ATTORNEY	Reviewed and Approved
6/18/2010	1	Safety Reviewer	Sent to Clerk's Office for Council
6/17/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/17/2010	1	Safety Reviewer	Reviewed and Approved
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	CITY AUDITOR	Reviewed and Approved
6/17/2010	1	Safety Reviewer	Reviewed and Approved
6/17/2010	1	EBOCO Reviewer	Sent for Approval
6/16/2010	1	Finance Reviewer	Reviewed and Approved
6/4/2010	1	Finance Reviewer	Reviewed and Approved
6/4/2010	1	Finance Reviewer	Reviewed and Approved
6/2/2010	1	Safety Drafter	Sent for Approval
6/2/2010	1	SAFETY DIRECTOR	Reviewed and Approved

Explanation
This legislation authorizes and directs the Finance and Management Director to enter into contract with Sutphen Corporation for the purchase of three (3) 100' aerial platform ladders to replace existing ladders and provide reserve apparatus for the Division of Fire. The Division of Fire utilizes fifteen (15) ladder companies throughout the City. These three new ladders will replace three of the existing ladders currently being used to service the City.

This ordinance also authorizes the appropriation and transfer of $988,475.20 from the Special Income Tax Fund to the Public Safety Voted Bond Fund as a temporary measure for this purchase until bonds are sold later in the year. In addition, this ordinance amends the 2010 Capital Improvement budget and authorizes the City Auditor to transfer funds between projects within the Build America Bond Fund.

Bid Information: Competitive bids were solicited via Purchasing Office Solicitation SA003446, with four (4) vendors submitting bids as follows:

Ohio Caterpillar (Majority) $1,124,786.00
Smeal (Majority) $1,082,632.00
Ferrara Fire Apparatus (Majority) $1,056,152.00
Sutphen Corporation (Majority) $ 996,158.40

After review of the bids, it is the determination of the Public Safety Department that the bid submitted by the Sutphen Corporation is the lowest and best overall bid. Sutphen Corporation submitted the lowest ladder bid price and also specified a ladder that will meet the needs of the Fire Division. However, due to the number of specification exceptions listed in several of the bids, including Sutphen Corporation, the Public Safety Department recommends a waiver of the competitive bid requirements.

Contract Compliance: 310671786 expires 2/22/2012

Emergency Designation: Emergency action is requested as funds are needed before bids expire for this purchase.
...