Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to purchase Voice, Video, Data, Cabling Hardware, and Services with E2 Optics LLC. The Department of Technology is the primary user for voice, video, and data services. Cabling hardware, and Services are used to maintain, relocate and repair interior network cabling. The third attempt to solicit bids to establish a new contract is currently in process. The current contract expires on October 31, 2026 and there is insufficient time to establish a new contract before expiration. A lapse in contract would cause an interruption of this service which is needed for the Department of Technology. Pricing and terms have not changed on the contract.
The contract, PO295133 was established in accordance with Request for Quotation RFQ019419 and authorized for extension under Ordinance Number 2484-2021 and will expire October 31, 2026. The City and E2 Optics LLC have agreed to modify and extend the contract for a three (3) month term subject to approval of proper City Authorities. The new contract expiration date will be January 31, 2027.
Per the requirements of Section 329.09(a) of City Code:
(1) The amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract as requested.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Any lapse in this contract would cause an interruption of this service which is needed for the Department of Technology. Pricing and terms have not changed on the contract.
(4) How the price for the additional goods or services which are the subject of the modification was determ...
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