Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual software license, maintenance and support contract, for the BL/LIB Tape Library Management System, with B & L Associates Inc. The original contract (FP004153) was executed August 8, 2001, and most recently renewed through purchase order EL012681, by authority of ordinance 0155-2012 passed March 5, 2012. This latest renewal provided support for a nine (9) month period through December 31, 2012, anticipating retirement of the Libra mainframe platform associated with this system. It is necessary to continue operation of the Libra platform through the end of 2013, thus it is necessary to renew this support agreement for the same period. At a cost of $14,185.00, this ordinance will provide for payment of the annual software maintenance and support agreement renewal, with the coverage period from January 1, 2013 through December 31, 2013.
The City of Columbus, Department of Technology (DoT) operates two Unisys Mainframe Libra Systems that directly support mission critical applications. The Libra PR system supports the production Payroll system used by all city agencies and the Police and Leads systems, which is used by the Police Department. The Unisys Libra DV system is used as a development system for the production applications running on the Libra PR system, as well as a failover system. In order to meet City and State Record Retention polices and to avoid the interruption of services provided to city agencies and to ensure the continued operations of both Libra Systems, daily, weekly and monthly backups need to be performed and maintained. In order to accomplish successful backups that are generated on different types of tape media, a Tape Library Management System is needed. Without the software licenses, maintenance and support services provided by B & L Associates Inc., the City will not be able to utilize these applications. Also, r...
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