City of Columbus - File #: 1824-2005

• File #: 1824-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2005
• In control: Administration Committee
• On agenda: 11/21/2005
• Final action: 11/23/2005
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to issue purchase orders for computer products and equipment on behalf of various city agencies from a pre-established universal term contract (UTC), which expires March 31, 2006 with Smart Solutions and Resource One; to authorize and direct the City Auditor to transfer $102,979.00 between object levels within the Department of Technology, Internal Service Fund; to authorize the expenditure of $151,013.39 from the Department of Technology Internal Service Fund. ($151,013.39)

Date	Ver.	Action By	Action	Result
11/23/2005	1	MAYOR	Signed
11/23/2005	1	CITY CLERK	Attest
11/21/2005	1	Columbus City Council	Approved	Pass
11/21/2005	1	COUNCIL PRESIDENT	Signed
11/14/2005	1	Columbus City Council	Read for the First Time
11/2/2005	1	CITY ATTORNEY	Reviewed and Approved
11/2/2005	1	Technology Drafter	Sent to Clerk's Office for Council
11/1/2005	1	Auditor Reviewer	Reviewed and Approved
11/1/2005	1	CITY AUDITOR	Reviewed and Approved
11/1/2005	1	Technology Drafter	Sent for Approval
10/31/2005	1	Finance Reviewer	Reviewed and Approved
10/31/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/31/2005	1	Technology Drafter	Sent for Approval
10/26/2005	1	EBOCO Reviewer	Sent for Approval
10/26/2005	1	ODI DIRECTOR	Reviewed and Approved
10/26/2005	1	Technology Drafter	Sent for Approval
10/24/2005	1	Technology Drafter	Sent for Approval
10/24/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/24/2005	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of computer related products. These purchases will be made from pre-established universal term contracts (UTCs) with Smart Solutions (FL001717 - BPCMP01EA - Expires - 3/31/2006) for $57,550.36 and Resource One (FL001696 - BPCMP01D - Expires - 3/31/2006) for $93,463.03, which in the aggregate totals $151,013.39.

The Department of Technology has a need to continue the efforts of updating various computer products and equipment throughout the city. These products and equipment are very important to the daily operation of various city divisions and crucial for continued efficiency of city operations. Additionally, this is the first time in several years that funding has been available for replacing and updating computer related products and equipment.

FISCAL IMPACT
Earlier this year, The Department of Technology expended $144,573.98 with Smart Solutions, and $424,251.37 with Resource One for computer equipment and related products, for various city agencies. However, the department has a need to transfer $102,979.00 between Object Levels in the Department of Technology, Internal Service Fund. Funds for this transfer have been identified and are available in Object Level Three:03 and was anticipated within the third quarter review. Funds for this ordinance are available in the 2005 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $151,013.39.

CONTRACT COMPLIANCE
341403269 -- Expiration 06/04/2007 Smart Solutions
311419297 - Expiration 03/09/2007 Resource One

Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to issue purchase orders for compu...