City of Columbus - File #: 0533-2011

• File #: 0533-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/24/2011
• In control: Finance Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Finance and Management Director to establish various purchase orders for light duty vehicles and automobiles in accordance with the terms and conditions of the existing Citywide Universal Term Contracts with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc; to authorize the expenditure of $1,555,742.00 from the General Fund and $40,644.00 from Recreation and Parks Operating Fund; and to declare an emergency. ($1,596,386.00)
• Sponsors: Priscilla Tyson, Zach M. Klein, Michelle M. Mills

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/5/2011	1	Finance Drafter	Sent for Approval
4/5/2011	1	CITY ATTORNEY	Reviewed and Approved
4/5/2011	1	Finance Drafter	Sent for Approval
4/5/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved
4/5/2011	1	Rec & Parks Drafter	Sent for Approval
4/5/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/4/2011	1	Auditor Reviewer	Reviewed and Approved
4/4/2011	1	CITY AUDITOR	Reviewed and Approved
4/4/2011	1	Finance Drafter	Sent for Approval
4/4/2011	1	EBOCO Reviewer	Sent for Approval
4/4/2011	1	ODI DIRECTOR	Reviewed and Approved
4/1/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/1/2011	1	Finance Drafter	Sent for Approval
3/31/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval

Explanation
This ordinance authorizes the Finance and Management Department, Fleet Management Division, to purchase various light duty vehicles to replace vehicles that are beyond their useful service lives. These eighty five vehicles will be used by eight of the City's departments, with the largest number for the Recreation and Parks Department and the Division of Fire. The purchases will be from established Universal Term Contracts for light duty vehicles and automobiles with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc.

There are currently 2,748 pieces of on-road equipment in the City of Columbus. Criteria used to select which vehicles to replace include whether the vehicle is older than ten years, has over 100,000 miles, and if the maintenance cost to date has been greater than the acquisition cost.

Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 General Fund for vehicle replacements and $40,644.00 from the Recreation and Parks Department Operating Fund the purchase of two Ford Transit Connect vehicles. This ordinance authorizes the total expenditure of $1,596,386.00, leaving $24,258.00.

Emergency Action is requested so that the orders for these vehicles can be placed and older high maintenance vehicles can be removed from service.

Contract compliance numbers: Ricart Properties 311282546 expires 9/21/2012, Germain Ford 311742492 expires 10/07/2012, Gollings Arena Dodge Inc 161618188 expires 11/02/2011.



Title
To authorize the Finance and Management Director to establish various purchase orders for light duty vehicles and automobiles in accordance with the terms and conditions of the existing Citywide Universal Term Contracts with Ricart Properties Inc, Germain Ford, Gollings Arena Dodge Inc; to authorize the expenditure of $1,555,742.00 from the General Fund and $40,644.00 from Recreation and Parks Operating Fund; and to declare an emer...