City of Columbus - File #: 1572-2008

• File #: 1572-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/29/2008
• In control: Administration Committee
• On agenda: 11/3/2008
• Final action: 11/4/2008
• Title: To authorize the Director of Finance and Management to establish purchase orders, with Pomeroy IT Solutions, Inc.; DLT Solutions, Inc.; and Smart Solutions, Inc., from existing Universal Term Contracts, and Software House International, from a State Contract; on behalf of the Department of Technology, for hardware, software, materials and supplies needed to provide for the set-up of a second data center site in alignment with the Department of Technology's disaster recovery plan; and to authorize the City Auditor to transfer funds between object levels within the Department of Technology's Information Services Fund to cover the cost of various expenditures; to authorize the expenditure of $417,811.60 from the Department of Technology's Information Services Fund; and to declare an emergency. ($417,811.60)

Date	Ver.	Action By	Action	Result
11/4/2008	1	MAYOR	Signed
11/4/2008	1	CITY CLERK	Attest
11/3/2008	1	Columbus City Council	Approved	Pass
11/3/2008	1	COUNCIL PRESIDENT	Signed
10/23/2008	1	Technology Drafter	Sent for Approval
10/23/2008	1	Auditor Reviewer	Reviewed and Approved
10/23/2008	1	CITY AUDITOR	Reviewed and Approved
10/23/2008	1	Technology Drafter	Sent for Approval
10/23/2008	1	Technology Drafter	Sent to Clerk's Office for Council
10/22/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/22/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/21/2008	1	Technology Drafter	Sent for Approval
10/20/2008	1	Finance Reviewer	Reviewed and Approved
10/20/2008	1	Finance Drafter	Sent for Approval
10/20/2008	1	CITY ATTORNEY	Reviewed and Approved
10/20/2008	1	Technology Drafter	Sent for Approval
10/20/2008	1	Technology Drafter	Sent for Approval
10/17/2008	1	Finance Reviewer	Reviewed and Approved
10/15/2008	1	ODI DIRECTOR	Reviewed and Approved
10/15/2008	1	Technology Drafter	Sent for Approval
10/10/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/10/2008	1	Technology Drafter	Sent for Approval
10/10/2008	1	EBOCO Reviewer	Reviewed and Approved
10/9/2008	1	Technology Reviewer	Reviewed and Approved
10/8/2008	1	Technology Drafter	Sent for Approval

Explanation
This legislation authorizes the Director of Finance and Management to establish purchase orders, with Pomeroy IT Solutions, Inc. (utilizing a Universal Term Contract (UTC) BPCMP30E -expires 12/31/2008); DLT Solutions, Inc., (utilizing a Universal Term Contract (UTC) BPSFT15A - expires 12/31/2008); Smart Solutions, Inc.(utilizing a Universal Term Contract (UTC) BPCMP01G - expires 3/31/2011); and Software House International (SHI), (utilizing a State Contract - #0A07004 - expires 6/30/2009); on behalf of the Department of Technology. These purchase orders are necessary to provide for the set-up of a second data center site, in alignment with the Department of Technology's disaster recovery plan (DRP); which will lessen any risks associated with recovery of sudden and or unexpected loss of data, records, and other technology and communications essential for daily operations. Also, this Legislation will allow for the set-up of the hardware, software, materials and supplies that are needed for the City to start moving systems to the new site.

Each previously mentioned Vendor will provide the following:

1. Pomeroy - will provide switch and router equipment necessary for bandwidth needed to run production systems at the alternate site; of which will allow for passing of data between sites, and provide a greater ability to recover communications if one site is unavailable. This includes the ability to have redundant Internet Services Providers as well as keeping access open for the citizens to have the best service available to access the Cities services.
2. Smart Solutions - will provide the security - proxy server and also the equipment necessary to verify users and domain access. This will keep Cities services associated with, yet not limited to, data and information, protected from unwanted invasion (hacking). Also, the purchase of the equipment will allow for backups of the systems at the alternate site; and provide for alternative w...