Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Automotive Preventive Maintenance with Valvoline LLC. This contract provides for oil changes, used primarily by the Division of Fleet Management to maintain police vehicles.
The contract, PO079623 was established in accordance with Request for Quotation RFQ005629 and authorized under Ordinance Number 1737-2017 and will expire September 30, 2019. In accordance with the bid specifications, the City and Valvoline LLC can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Automotive Preventive Maintenance with Valvoline LLC, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Automotive Preventive Maintenance for use by the Division of Fleet Management; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005629 with Valvoline LLC deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Valvoline LLC can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Manag...
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