Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify an existing contract (EL006387, authorized by ordinance 1323-2006 on July 24, 2006) with Accela, Inc. to extend the term period through May 24, 2013 to continue with upgrades and enhancements to the Accela computer system; and authorize the extension and use of the unspent balance on Purchase Order (EL012219 - $57,712.89 as of November 25, 2012) and Auditor Certificate (AC-032949 - $116,148.22) due to expire December 31, 2012 to pay invoices for service delivered as part of the Accela Automation Optimization Statement of Work. This contract was last extended and modified by authority of ordinance 1611-2011, passed October 24, 2011. There are no additional funds needed to complete the statement of work. The need to extend the contract term was not known at the time of last year’s modification. Because Accela, Inc. has specific knowledge of the City’s needs and is also the manufacturer of the Accela software, it is not in the City’s best interests to seek services through competitive procurement. The cost to complete the work is unchanged.
EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT:
No additional funds are required. There is no fiscal impact associated with this legislation to extend the term period of the existing Accela, Inc. contract with the City of Columbus and the associated Purchase Order (EL012219 - $57,712.89 as of November 25, 2012) and Auditor Certificate (AC-032949 - $116,148.22) through May 24, 2013.
CONTRACT COMPLIANCE:
Vendor Name: Accela Inc. F.I.D.#/C.C.#: 94 - 2767678 Expiration Date: 11/19/2014
Title
To authorize the Director of...
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