City of Columbus - File #: 0510-2008

• File #: 0510-2008
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 3/12/2008
• In control: Safety Committee
• On agenda: 3/31/2008
• Final action: 4/2/2008
• Title: To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of Internet Protocol (IP) Interconnect and Telephone Equipment for the Division of Police, to authorize the expenditure of $67,122.21, or so much thereof as may be needed, from the Public Safety's 2007 Capital Improvement Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($67,122.21)

Date	Ver.	Action By	Action	Result
4/2/2008	2	CITY CLERK	Attest
4/1/2008	2	MAYOR	Signed
3/31/2008	1	Columbus City Council	Amended as submitted to the Clerk	Pass
3/31/2008	1	Columbus City Council	Approved as Amended	Pass
3/31/2008	2	COUNCIL PRESIDENT	Signed
3/21/2008	1	CITY AUDITOR	Reviewed and Approved
3/21/2008	1	Safety Drafter	Sent for Approval
3/21/2008	1	CITY ATTORNEY	Reviewed and Approved
3/21/2008	1	Safety Drafter	Sent to Clerk's Office for Council
3/20/2008	1	Auditor Reviewer	Reviewed and Approved
3/19/2008	1	ODI DIRECTOR	Reviewed and Approved
3/19/2008	1	Safety Drafter	Sent for Approval
3/18/2008	1	Safety Drafter	Sent for Approval
3/18/2008	1	EBOCO Reviewer	Reviewed and Approved
3/17/2008	1	Safety Reviewer	Reviewed and Approved
3/17/2008	1	SAFETY DIRECTOR	Reviewed and Approved
3/17/2008	1	Safety Drafter	Sent for Approval
3/17/2008	1	Finance Reviewer	Reviewed and Approved
3/17/2008	1	Finance Reviewer	Reviewed and Approved
3/17/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/17/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/14/2008	1	Safety Reviewer	Reviewed and Approved
3/13/2008	1	Safety Drafter	Sent for Approval
3/13/2008	1	Safety Reviewer	Reviewed and Approved
3/13/2008	1	Safety Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Support Services, to establish a purchase order with Horizon Chillicothe Telephone for the purchase and installation of an Internet Protocol (IP) Interconnect and Telephone Equipment which will work in association with our newly installed NEC PBX equipment located at the Division of Police Headquarters, 120 Marconi Blvd.

City of Columbus Mayor Michael B. Coleman and City Council approved the purchase and installation of one PBX Telephone System for the Division of Police, 120 Marconi Blvd., through vendor Horizon Chillicothe Telephone (Ordinance No. 1905-2006).

This additional equipment being requested will allow us to interconnect all the police telephones and data systems that are located at a myriad of off-premises buildings and covert areas to the new PBX switch. This will greatly enhance police operations by allowing them to share the same telephone and voicemail systems, etc. In addition, this will provide the main infrastructure that is required to support the future Internet Protocol (IP) Technology that will be required for the Division of Police and Fire for years to come.

B. Bid Information: This is additional equipment being purchased from Horizon Chillicothe Telephone to maintain continuity with the existing PBX Telephone System at Police Headquarters, 120 Marconi Blvd. It is not in the best interest of the City to competitively bid this add-on equipment because we risk voiding the current warranty. (See attachment ORD0510-2008BidWaiver.doc)

C. Contract Compliance: Horizon Chillicothe Telephone #314147310 Expires: 03/28/2010


2. FISCAL IMPACT:

A. Funding for this expenditure is available in the Public Safety's 2007 Capital Improvement Fund.

B. Emergency Designation: Emergency designation is requested to realize a savings of over $100,000 for this...