City of Columbus - File #: 1321-2008

• File #: 1321-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/7/2008
• In control: Administration Committee
• On agenda: 10/6/2008
• Final action: 10/8/2008
• Title: To amend Ordinance #1700-2006; to authorize the Finance and Management Director to establish a purchase order, on behalf of the Department of Technology for the Divisions of Building Services and Neighborhood Services, from a State Contract with Software House International for software, license and related services; to authorize the reallocation of $73,488.00 from an existing Auditor's Certificate associated with the Information Services Bond Fund; to amend the 2008 Capital Improvements Budget in the amount of $73,488.00; and to declare an emergency. ($73,488.00)

Date	Ver.	Action By	Action	Result
10/8/2008	1	CITY CLERK	Attest
10/7/2008	1	MAYOR	Signed
10/6/2008	1	Columbus City Council	Approved	Pass
10/6/2008	1	COUNCIL PRESIDENT	Signed
9/24/2008	1	Technology Drafter	Sent for Approval
9/24/2008	1	CITY ATTORNEY	Reviewed and Approved
9/24/2008	1	Technology Drafter	Sent to Clerk's Office for Council
9/23/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/23/2008	1	Technology Drafter	Sent for Approval
9/23/2008	1	Auditor Reviewer	Reviewed and Approved
9/23/2008	1	CITY AUDITOR	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/19/2008	1	Finance Reviewer	Reviewed and Approved
9/18/2008	1	ODI DIRECTOR	Reviewed and Approved
9/18/2008	1	Technology Drafter	Sent for Approval
9/17/2008	1	EBOCO Reviewer	Reviewed and Approved
9/16/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/16/2008	1	Technology Drafter	Sent for Approval
9/12/2008	1	Technology Drafter	Sent for Approval
8/24/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
8/8/2008	1	Technology Reviewer	Reviewed and Approved
8/7/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation requests approval to amend Ordinance 1700-2006, passed by Columbus City Council on October 16, 2006; authorizing the Finance and Management Director to establish a purchase order, with Software House International (SHI) for software, from a State Contract, on behalf of the Department of Technology for the Divisions of Building Services and Neighborhood Services, necessary for the Accela upgrade project. This project upgrade allowed for an operating system update that provided increased tracking and mapping capabilities associated with code enforcement activities; expanded the public's access to building permits, inspections status reports, and enhanced web access for on-line permitting capabilities; among various other reports and capabilities.

After approval and passage of Ordinance 1700-2006, the State Contract, being considered for utilization with SHI, expired prior to completing all necessary purchases for this upgrade. Now, a current State Contract, with SHI, contract number #0A07004 has been established, with an expiration date of June 30, 2009.

Also, this ordinance requests permission and authorization be given to the City Auditor to reallocate funds, from an existing Auditor's Certificate (AC026076), in the amount of $73,488.00, and to authorize the Finance and Management Director to establish a new purchase order with Software House International, utilizing the terms and conditions established with the State Contract (#0A07004), allowing for the continuation of purchasing software, licenses and related services; which will provide fail over service, for the new operating system currently in place and acquired through the Accela upgrade project; of which this operating system allows for the following: provide fail over capability for the Accela application in the event of the production server going out of service; and provide for a test environment for future releases, patches, and enhancement to the...