Explanation
The Department of Public Utilities entered into a contract with Mid-American Cleaning Contractors for the Janitorial Services. This contract was the result of a Director's bid received on February 20, 2008 (SA002797). Mid-American Cleaning Contractors was the lowest, responsive, responsible bidder and met all requirements of the specifications. The contract terms comply with the responsible wage provisions of Columbus City Code. The original contract was for a period of one year with an option for two one year extensions. The Division is pleased with their performance over the last year and would like to modify the original contract to enter into a second year, for a total of $307,000.00.
Contract Compliance: 341673766, expires November 19, 2010
Mid-American Cleaning Contractors does not hold MBE/FBE status.
1. Total amount of modification No. 1 is $307,000.00. The original contract was established for $433,222.15. Total contract amount including this modification is $740,222.15. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during the contract period.
2. The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2009 for the Division of Power and Water.
3. The initial agreement allowed contracting with the vendor for one year with an option to renew for two (2) additional years on a year to year basis. Since the division has been pleased with their performance over the last year the division would like to continue this contract with the vendor.
4. The cost of this service is based on a quote from the vendor.
FISCAL IMPACT: The Divisions of Power and Water allocated $364,985.00 for these services in the 2009 budget.
Expenditures for Janitorial Services for the ...
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