City of Columbus - File #: 0403-2011

• File #: 0403-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/2/2011
• In control: Administration Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase business class cable television services, business class phone services, and business class data services; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes, 1959; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/7/2011	1	Auditor Reviewer	Reviewed and Approved
3/7/2011	1	CITY AUDITOR	Reviewed and Approved
3/7/2011	1	Finance Drafter	Sent for Approval
3/7/2011	1	CITY ATTORNEY	Reviewed and Approved
3/7/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/4/2011	1	Finance Drafter	Sent for Approval
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/3/2011	1	Finance Drafter	Sent for Approval
3/3/2011	1	Finance - Purchasing Drafter	Sent for Approval
3/2/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a Universal Term Contract with Time Warner Cable for various communication services without the use of the competitive bidding process. The contract will be established for the option to purchase business class cable television services, business class phone services, and business class data services. The Universal Term Contract establishes firm, fixed requirements and pricing while providing a simple method for City agencies to establish funds for these items.

This ordinance also waives the competitive bidding process of the Columbus City Codes. Given the complexity of the systems and services being provided and the embedded nature of these items it is not practical to bid any of these services at this time. Changing technology and potential competition in the marketplace have prompted the Department of Technology and the Purchasing Office to begin identifying requirements and developing specifications for a possible competitive bid in the future. At this time and for the immediate future, however, Time Warner Cable is the only feasible provider of these services. The Purchasing Office and the Department of Technology have entered into negotiations with Time Warner Cable to determine scope and pricing. This determination was made after extensive consultation between the Department of Technology and the assigned Purchaser of this commodity area.

Emergency action is requested to ensure uninterrupted communications for all City agencies.

Time Warner Cable CC# 13-3666692 (Expires 01/18/12)
Total Estimated Annual Expenditure: $150,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend f...