City of Columbus - File #: 0380-2011

• File #: 0380-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/28/2011
• In control: Administration Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Director of the Department of Technology renew an existing contract with Lawson Software for annual maintenance and support services associated with the Central Payroll and Human Resources Information Management System (CHRIS); and to authorize the expenditure of $141,461.05 from the Department of Technology, Information Services Division, internal services fund; ($141,461.05).

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
4/4/2011	1	Columbus City Council	Read for the First Time
3/11/2011	1	Technology Drafter	Sent for Approval
3/11/2011	1	Auditor Reviewer	Reviewed and Approved
3/11/2011	1	CITY AUDITOR	Reviewed and Approved
3/11/2011	1	Technology Drafter	Sent for Approval
3/11/2011	1	CITY ATTORNEY	Reviewed and Approved
3/11/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/7/2011	1	ODI DIRECTOR	Reviewed and Approved
3/7/2011	1	Technology Drafter	Sent for Approval
3/5/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent for Approval
2/28/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This legislation authorizes the Director of the Department of Technology to renew an existing contract with Lawson Software for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS) . The original contract was authorized by ordinance 1799-2007, passed November 26, 2007 and provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order. In 2010 the contract was renewed for year three (3) of five (5) by ordinance 0187-2010, passed April 12, 2010. This request is year four (4) of a five (5) year contract in the amount of $141,461.05.

This contract renewal will incorporate annual maintenance and support for the Lawson Process Flow Integrator (PFI) software at a cost of $3,858.54, for term period 6/1/2011 through 5/31/2012. Earlier this year (2011), $1,986.85 was legislated via ordinance 0164-2011 for maintenance and support for the Lawson PFI software, term period November 17, 2010 through May 31, 2011. The PFI software licenses were purchased by authority of ordinance 1473-2010, passed November 1, 2010.


The costs associated with this contract renewal represents a 5.3% increase for existing items over the 2010 maintenance costs; which is supported by the original contract that states the contract increase amount cannot exceed 6% per year.



Fiscal Impact: In 2009 and 2010, $163,112.24 and $130,691.00 was legislated respectively for maintenance and support services with Lawson Software. Funding for this year's (2011) contract renewal, in the amount of $141,461.05 is available within the Department of Technology Information Services Division, internal services fund. The aggregate contract total for maintenance and support including the modification done earlier this year is $517,252.07.

Contract Compliance:
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