Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flocculator Paddle Replacement Parts with Turn-Key Industrial Services LLC. The Division of Water is the primary user for Flocculator Paddle Replacement Parts. Flocculator Paddle Replacement Parts are used at water treatment plants. The term of the proposed option contract would be approximately three years, expiring September 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 7, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ025697). One bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible, and best bidder as follows:
Turn-Key Industrial Services LLC., CC#016487 expires, 9/19/2025, Items 1 - 9, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the existing contract expired on September 30, 2023 and flocculator parts need to be readily available to use at water treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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