Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL002528, for water mainline parts and fire hydrants, with Hughes Supply. This contract was established March 28, 2005 and the Division of Water immediately encumbered two Purchase Orders, totaling $99,778.60, to purchase parts until the universal term contract was in place. Mainline parts are now in short supply and the division needs to encumber additional funds. Therefore, the Division of Water would like to establish an additional Blanket Purchase Order, with Hughes Supply, to purchase additional mainline parts, in the amount of $78,351.54. Their Contract Compliance number is 59-0559446. They do not have certified MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as the division is running out of mainline parts that were encumbered from the two prior Purchase Orders.
FISCAL IMPACT: The Division of Water has $219,000.00 left for mainline parts in the 2005 Budget.
$ 91,861.00 was expended for mainline parts during 2004.
$ 215,273.00 was expended for mainline parts during 2003.
Title
To authorize the Finance Director to establish an additional Blanket Purchase Order, for water mainline parts, from an established Universal Term Contract with Hughes Supply, for the Division of Water, to authorize the expenditure of $78,351.54 from Water Systems Operating Fund, and to declare an emergency. ($78,351.54)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL002528 for mainline parts and fire hydrants on March 28, 2005, and
WHEREAS, the Division of Water immediately encumbered two Purchase Orders, totaling $99,778.60, to purchase parts until the contract was in place, and
WHEREAS, the Division of Water would like to establish an additional Blanket Purchase Order for purchase of mainline parts and fire hydrants, and
WHEREAS, an emergency exists in the usual daily operatio...
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