City of Columbus - File #: 1452-2010

• File #: 1452-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/30/2010
• In control: Safety Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $183,115.00 from the General Fund, to authorize the transfer of funds within the Public Safety Department's General Fund budget; and to declare an emergency. ($183,115.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Safety Drafter	Sent for Approval
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Safety Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Safety Drafter	Sent to Clerk's Office for Council
10/7/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/7/2010	1	Safety Drafter	Sent for Approval
10/7/2010	1	EBOCO Reviewer	Sent for Approval
10/7/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/6/2010	1	Finance Reviewer	Sent for Approval
10/6/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	SAFETY DIRECTOR	Reviewed and Approved
10/1/2010	1	Safety Reviewer	Reviewed and Approved
9/30/2010	1	Safety Reviewer	Reviewed and Approved
9/30/2010	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND: The Division of Police needs to procure uniforms for a new police class of fifty recruits. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.

There is also a need to transfer funds from the Safety Director's office to the Division of Police.

Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 11/12/2010.

Emergency Designation: Emergency legislation is requested because the Division needs to place orders for the new recruits that are scheduled to be hired in December of this year.

FISCAL IMPACT: This ordinance authorizes an expenditure of $183,115.00 from the Division of Police's General Fund Budget for the purchase of uniforms. The Division of Police budgeted $1,102,500.00 in the 2010 Police General Fund budget for uniforms. This amount has already been spent or encumbered in 2010 from the General Fund for uniforms. A total of $1,051,915.00 was spent for uniforms in 2009 and approximately $1.2 million was spent on uniforms in 2008 with Roy Tailors. Funding for this purchase will come from a transfer of funds from the Safety Director's office.

Title

To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $183,115.00 from the General Fund, to authorize the transfer of funds within t...