City of Columbus - File #: 1632-2009

• File #: 1632-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2009
• In control: Utilities Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Director of Public Utilities to enter into a professional construction management services agreement with H.R. Gray & Associates Inc. for the Wastewater Treatment Facilities Professional Construction Management project; to authorize the expenditure of $1,810,636.00 within the Sanitary B.A.B.s (Build America Bonds) Fund, for the Division of Sewerage and Drainage; and to declare an emergency ($1,810,636.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved	Pass
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/30/2009	1	ODI DIRECTOR	Reviewed and Approved
11/30/2009	1	Utilities Drafter	Sent for Approval
11/30/2009	1	CITY ATTORNEY	Reviewed and Approved
11/30/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
11/27/2009	1	EBOCO Reviewer	Sent for Approval
11/25/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
11/25/2009	1	Utilities Drafter	Sent for Approval
11/25/2009	1	Finance Reviewer	Reviewed and Approved
11/25/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/25/2009	1	Utilities Drafter	Sent for Approval
11/25/2009	1	Auditor Reviewer	Reviewed and Approved
11/25/2009	1	CITY AUDITOR	Reviewed and Approved
11/25/2009	1	Utilities Drafter	Sent for Approval
11/23/2009	1	Utilities Reviewer	Reviewed and Approved
11/23/2009	1	Utilities Reviewer	Sent for Approval
11/20/2009	1	Utilities Drafter	Sent for Approval
11/20/2009	1	Utilities Reviewer	Reviewed and Approved
11/20/2009	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional services agreement with H.R. Gray & Associates Inc. for the Wastewater Treatment Facilities Professional Construction Management project, the Division of Sewerage and Drainage. The contract provides construction administration and management services including, construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program for six construction contracts to begin construction within the next two years. This contract will be a two year, approximately annually funded, agreement based on known or executed construction contracts. Adjustments to fees and scope to this contract will be made by Contract Modification based on annual (or semiannual) proposals as requested by the City. The duration of the contract may extend into subsequent years based on the complexity and progress of the assigned work. This initial funding will provide for services estimated to be needed for construction contracts beginning in 2010. The amount requested under this ordinance is $1,810,636.00. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.

Future Contract Modifications.
Original Contract $1,810,636.00
Proposed Modification No. 1 (estimated 2011 funding) $1,386,000.00
CURRENT PROPOSED TOTAL $3,196,636.00

B. Procurement Information: The basis for selection of the chosen professional construction management services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Di...