Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra low sulfur diesel, bio/diesel, ethanol and unleaded fuel (including fuel purchased through the Voyager card) for the Fleet Management Division. Formal competitive bids for bio/diesel were received by the Purchasing Office and a Universal Term contract is in place with Central Ohio Farmers Co-Op, as authorized by Ordinance 1197-2009. A Universal Term Contract authorized by Ordinance 0009-2010 exists for fuel credit card purchases with Voyager. A purchase order with Beem's BP Distribution for unleaded bulk fuel deliveries was authorized by Ordinance 2078-2011. The Beem's BP Distribution contract was established through the formal competitive bid process of Franklin County for bulk unleaded fuel purchases.
Ordinance 2078-2011 also waives the competitive bidding process of the Columbus City Codes, in order to allow the continued use of the Beem's BP Distribution contract. To continue uninterrupted unleaded fuel deliveries at the lowest possible price and in comparing the State of Ohio contract with Franklin County contract, Beem's Distribution Inc. provides a lower delivery price of $0.059 per gallon. The City does not have a formal cooperative purchasing agreement with Franklin County, as it does with the State of Ohio Department of Administrative Services. Accordingly, the competitive bidding provisions of the City Codes must be waived in order to participate in this Franklin County contract.
Credit card fuel purchases have been established with Voyager Fleet Systems Inc. Contract compliance number 760476053. Blanket purchase order BPFUL40A expires July 31, 2012.
Fiscal Impact: The Fleet Management Division spent $3,951,560.00 for bulk bio/diesel fuel deliveries and $8,408,165.00 for unleaded bulk fuel deliveries and credit card services in 2011. The expenditures for 2010 were $3,605,423.00 for bulk bio/diesel fuel deliveries and $...
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