City of Columbus - File #: 0319-2004

• File #: 0319-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/5/2004
• In control: Administration Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize the Director of the Department of Technology to enter into contract with Environmental Systems Research Institute, Inc. to provide software maintenance services, to authorize the expenditure of $65,864.03 from the Department of Technology internal service fund, and to declare an emergency. ($65,864.03)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Technology Drafter	Sent to Clerk's Office for Council
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	Auditor Reviewer	Reviewed and Approved
2/19/2004	1	CITY AUDITOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	EBOCO Reviewer	Sent for Approval
2/17/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/17/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Finance Reviewer	Reviewed and Approved
2/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/5/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: The Department of Technology (DoT) immediately requires support and maintenance services, from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), which supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping applications and other GIS data products.

In order to continue the benefits of this software product, including upgrades and support, the city must renew its contract with ESRI, which will allow the city to continue receiving upgrades, technical support and subscriptions. Without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, the city will lose the capability to upgrade current software applications and lose technical support. Also, loosing these services will negatively impact customer service and peak performance provided to city residents and employees that utilize web-based applications.

The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, with ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to renew the support and maintenance services, with ESRI, from February 17, 2004 through February 18, 2005. This annual software maintenance and support agreement represents 12 months of ESRI software maintenance for both server-side components and client-side components.

FISCAL IMPACT: The renewal of ESRI support maintenance is budgeted and available in the 2004 internal service fund's budget and will cover the time period from February 17, 2004 through February 18, 2005. Previously, in fiscal year 2003, there was an expenditure of $62,758.00 for this service.

EMERGENCY: There is an immediate need to renew this contract with ESRI to maintain an...